Event safety and the Safety Advisory Group (SAG)
The event Safety Advisory Group (SAG), comprises of senior officers from all of the emergency services, South Cambridgeshire District Council and also representatives from other relevant partner agencies.
More details of the role of a local authority Safety Group can be found by clicking here.
Planning an event
Please use our Event Checklist [PDF, 0.2MB] [PDF, 0.2MB] for guidance when planning your event.
To cut down on potential waste from events by please use our waste less event guide [PDF, 0.5MB] [PDF, 0.5MB].
If you are planning an event and would like to inform the SAG group. Please use our SAG Event Notification Form below.
You can use this form for events such as:
- fetes and fairs
- open-air concerts and music festivals
- trade shows
- sporting events
- open-air entertainment
- firework displays
- large-scale company parties
- processions, marches and carnivals
- street parties
- tractor runs.
You will have a number of responsibilities as the organiser, you will be legally responsible for the safety and well-being of those people attending and also working at the event.
The organiser must:
- make early contact with us
- produce a strict timetable including any key dates
- don’t try to do everything yourself - surround yourself with a team of people to help you plan, organise and run the event
- appoint a site manager and a safety officer
- be realistic about what you can achieve within your budget
- create an Event Management Plan [DOCX, 0.3MB] together with Risk Assessments for the different activities
- ensure you have the correct insurances in place
- consider what noise, litter or traffic your event may cause.
If you wish to advertise your event for free on the Visit South Cambs website, please complete their simple registration.